Privacy Policy

Last updated: 14 August 2026

1. Who we are

This website is operated by:

VMS Consult BV
Boekweithof 15
9180 Lokeren
Belgium

Company number: BE0840.496.090
Email: info@vms-consult.be
Website: vms-consult.be

VMS Consult BV is the data controller for personal data processed through this website.

2. Personal data we collect

When you contact VMS Consult through the contact form on this website, we may collect the following information:

  • Name
  • Company name
  • Email address
  • Telephone number
  • The content of your message

Some fields are optional and only need to be provided if you choose to do so.

Technical information may also be processed automatically when you visit the website, such as IP address, browser information and technical logs necessary for the operation and security of the website.

3. Why we process your personal data

Personal data submitted through the contact form or by email is used to:

  • respond to your enquiry;
  • communicate with you regarding potential projects, services or business opportunities;
  • provide information you have requested;
  • maintain the security and proper operation of the website.

Where you contact us regarding a potential assignment or service, processing may be necessary in order to take steps at your request prior to entering into a contract.

For general enquiries and the secure operation of the website, processing may also be based on the legitimate interests of VMS Consult BV.

4. Sharing of personal data

VMS Consult BV does not sell your personal data.

Personal data may be processed by service providers that are necessary for the operation of the website, hosting, email services and related IT infrastructure.

These service providers only process personal data where necessary to provide their services and are subject to applicable data protection requirements.

Personal data may also be disclosed where required by law or by a competent public authority.

5. Retention of personal data

Personal data is retained only for as long as necessary for the purpose for which it was collected, taking into account any legal, contractual or administrative retention requirements.

Information relating to a business enquiry may be retained for a reasonable period where continued communication or a future business relationship can reasonably be expected.

6. Security

VMS Consult BV takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

However, no method of transmission or electronic storage can guarantee absolute security.

7. Your rights

Under the General Data Protection Regulation (GDPR), you may have the right to:

  • access your personal data;
  • request correction of inaccurate or incomplete personal data;
  • request deletion of your personal data;
  • request restriction of processing;
  • object to certain processing;
  • request data portability where applicable;
  • withdraw consent where processing is based on consent.

To exercise any of these rights, contact info@vms-consult.be.

We may request additional information where necessary to verify your identity before processing your request.

8. Complaints

If you believe that your personal data has not been processed in accordance with applicable data protection legislation, you have the right to lodge a complaint with the Belgian Data Protection Authority.

Belgian Data Protection Authority

9. Changes to this Privacy Policy

VMS Consult BV may update this Privacy Policy when necessary, for example following changes to the website, its services or applicable legislation.

The date of the latest revision is shown at the top of this page.